MVP Travel Terms and Conditions

1. Conditions

1.1. Please read these terms and conditions carefully as they set out our respective rights and obligations. If you have any further questions after reading these terms and conditions, then please contact your Account Manager who will be happy to help you.

1.2. We are an accredited Independence Group member of Hays Tour Operating Limited, ATOL 10531.

1.3. This means that Hays Tour Operating Limited allows us to trade under their ATOL in accordance with the terms of Hays Travel Independence Group membership.

1.4. MVP Travel Limited sells travel services on behalf of Hays Tour Operating Limited and benefits from Hays Tour Operating’s membership of ABTA with membership number Y6358. We are obliged to maintain a high standard of service to you by ABTA’s Code of Conduct.

1.5. These conditions may not be altered or varied except by written notice from a duly authorised officer of MVP Travel.

2. Your Contract

2.1. Your Contract is with MVP Travel Ltd of Tower Court, Oakdale Road, York YO30 4XL; a member of Hays Travel Independence Group and a trading division of Hays Tour Operating Ltd. Registered address: 25 Vine Place, Sunderland, SR1 3NA and a member of ABTA. The following booking conditions form the basis of your contract with us. Please read them carefully as they set out our respective rights and obligations. By asking us to confirm your booking, we are entitled to assume that you have read the booking conditions and agree to them.

2.2. In these booking conditions, “you” and “your” mean all the people named on the booking (including anyone who is added or substituted) or any one of them, as the context requires.

2.3. The person who makes the booking (the “lead passenger”) must be 18 years old. They must have the authority to agree to these booking conditions on behalf of all the people named on the booking.

3. Before you book

3.1. Passport, Visa and Immigration Requirements
Your specific passport and visa requirements, and other immigration requirements, are your responsibility and you should confirm these with the relevant Embassies and/or Consulates. We do not accept any responsibility if you cannot travel because you have not complied with any passport, visa or immigration requirements. British Citizen passport holders staying in the USA for no more than 90 days currently do not require a visa, providing they are travelling on a return and/or onward scheduled airline ticket and have no criminal record. They must however complete the ESTA or Visa Waiver application at least 72 hours prior to travel by visiting https://esta.cbp.dhs.gov/esta/. US Customs and Border Protection make a small charge per application for this service. It is the responsibility of non-British Citizens to ensure that they are in possession of the correct documentation to allow them to enter their country of destination. If you have any questions regarding your entry documentation for the United States and/or Canada, then it is your responsibility to check this prior to departure with the relevant Embassy(ies).

3.2. Travel Advice
The Foreign & Commonwealth Office issues essential travel advice on destinations, which includes information on passports, visas, health, safety and security and more. Make sure you have a look at gov.uk/foreign-travel-advice.

3.3 Health / Vaccinations
You should contact your GP or a specialist vaccination centre for details of the measures you will need to take prior to departure.

3.4. Excursions and activities which form part of your package
We offer various excursions and activities which you can book with us as part of your holiday arrangements. These will be shown in your invoice. Some activities may require you to be in good health and, by booking with us, you confirm that anyone participating is in good health with no medical history that would make it dangerous to participate. You must observe safety instructions at all times. Excursions and activities are subject to minimum numbers and may be cancelled at short notice. In such circumstance, you will receive a full refund of monies paid for the excursion or activity in question.

3.5. Excursions and activities which do not form part of your package
Excursions or activities that you do not book with us are not part of your package holiday provided by us. This will include excursions or activities where we have introduced you to the operator of the excursion or activity whilst you are on holiday. Your contract will be with the operator and not with us. We are not responsible for the provision of such an excursion, tour or activity or for anything that happens during the course of its provision by the operator.

3.6. Delivery of Documents
All documents (e.g. invoices/tickets/Insurance policies) that are required will be sent to you by post, provided we have reasonable time to do so. In cases where booking and departure dates are close together, documents may be sent as attachments by email and we will advise you of this at the time of booking. Once documents leave our offices we will not be responsible for their loss unless such loss is due to our negligence. If tickets or other documents need to be reissued all costs must be paid by you.

3.7. Mobile Ticketing
Most of our packages include tickets to an event or series of events. An increasing number of teams and venues are moving from traditional paper tickets to mobile tickets. This means that tickets will be sent to you electronically and require display on a mobile device (such as a smart phone or tablet) for entry to the event. It is incumbent on you to ensure you have a working mobile device that is fully charged and operational while overseas. We do not accept responsibility for mobile usage fees you incur while overseas and recommend you check with your mobile provider prior to departing the UK that you are on the best possible tariff.

4. Booking and Paying for Your Holiday

4.1. When you confirm a holiday booking you must pay a deposit of either £250 per person or any higher deposit which applies to your holiday. The deposit will only be refundable as set out in these booking conditions.

4.2. Bookings made within 84 days (12 weeks) of your departure date require full payment at the time of booking. Bookings that include a cruise require full payment at the time of booking if made within 112 days (16 weeks) of your departure.

4.3. Some travel arrangements need to be paid in full at time of booking and/or are non- refundable should you subsequently cancel. We will inform you of this when you book. Please also refer to 8.3 (If You Cancel Your Holiday).

4.4. The balance of the price of your travel arrangements must be received at least 84 days (12 weeks) before departure and, in the case of bookings including a cruise, at least 112 days (16 weeks) before departure. If we have not received full payment before that time, we reserve the right to treat your booking as cancelled by you and to retain the deposit paid. If we do not choose to treat your booking as cancelled immediately because you have promised to make payment, if you still do not make full payment the cancellation charges shown at 8.2 will become due depending on the date we reasonably treat your booking as cancelled.

4.5. A booking is not accepted until we issue a confirmation invoice. The date shown on the invoice is the date of booking.

4.6. We will arrange to provide you with the various services which form part of the holiday you book with us. Before your booking is confirmed and a contract comes into existence, we reserve the right to increase or decrease, and correct errors in, advertised prices and to change any of the holiday details advertised. Any changes will be made known to you at the time of booking.

4.7. It is important to check the details on the invoice when you get it. If any details appear to be incorrect or incomplete, please contact us immediately as it may not be possible to make changes later. Any misspelled or incorrect names must be corrected. We regret we cannot accept any liability if we are not notified of any inaccuracy in any document within 10 days of our sending it out. We will do our best to rectify any mistake notified to us outside these time limits but you must meet any costs involved in doing so. We may charge a fee for any amendments.

4.8. Out of Date Range Flights
Occasionally when a booking is made a long time before the departure date, flight details may not be available. If this is the case, we will inform you at the time of booking. When the timings and other flight details become available we will inform you of these. If these flight details amount to a significant change to your holiday (see 9.5) we will offer you the options set out at 9.8 of these booking conditions.

4.9. Insurance
You should take out appropriate global travel insurance which provides cover against loss of deposit or cancellation fees and against medical costs. Please read your policy details carefully and take them with you on holiday. MVP Travel can offer you comprehensive travel insurance and full policy details are available upon request. Premiums are subject to change. It is your responsibility to ensure you and all members of your party have adequate holiday travel insurance in place. We suggest this is in effect at the time deposits are paid to MVP Travel Limited.

4.10. Advance Passenger Information
You must make sure advanced passenger information is submitted directly to your airline in advance of travel for all destinations.

4.11. Special Requirements
We welcome elderly and disabled clients to book with us and will make every endeavour to ensure our suppliers are suitable to meet your needs. Please ensure you make us aware of any and all specific needs prior to confirming the booking. Special seating preferences cannot be guaranteed and are passed to our airline partners on a request only basis.

4.12. Special Requests
We will endeavour to comply with any special requests we receive (such as specific airline seating, dietary requirements or specific rooms) and will pass any special requests to the relevant supplier. However, we are unable to guarantee that such requests will be met and are not liable for any loss suffered in the event of such requests not being complied with.

4.13. Group Bookings
Different booking conditions and prices may apply for Group reservations. Please contact us for relevant details.

4.14. Accommodation Resort Fees and Charges
It is becoming increasingly common for North American properties to charge daily resort fees, payable during your stay. Many will also request a credit card at check in to place a hold on funds to cover incidentals such as room service and in-resort spending. We will advise you of all resort policies that have been communicated to us at the time of booking and these will be included with your travel documentation. You are ultimately responsible for payment of any such fees and bound by the terms of the principal supplier with whom you are booked.

5. Holiday Pricing

5.1. Prices displayed are starting at prices and are subject to availability. We cannot guarantee the availability of a holiday or flight at an advertised price although we do our utmost to ensure that all details relating to prices, pictures, and all other information on our websites and literature are correct, however some details may have changed by the time you book your holiday or travel arrangements. We make every effort to ensure the accuracy of our data, however you must ensure you check all details at the time booking and not rely solely on the information contained on any website or literature distributed by us.

5.2. We reserve the right to cancel a booking which has been made at an incorrect price. When we become aware of any such pricing error, we will notify you as soon as reasonably possible. You will be given the option of accepting the correct price for your holiday, booking an alternative holiday or receiving a full refund.

5.3. The cost of the travel arrangements shown on your confirmation invoice is calculated using the prevailing buying/selling rate of exchange for the US$ as calculated by Hays Tour Operating Limited on the date your deposits for these travel arrangements are received.

5.4. The price of your holiday will not be subjected to any surcharges except for those resulting from increases in costs, including the cost of fuel, dues, taxes or fees chargeable for services such as landing taxes or embarkation or disembarkation fees at ports and airports and exchange rates. This means that the price of your travel arrangements may change after you have booked.

5.5. Some prices shown may be based on certain occupancy levels for the accommodation. For up to date pricing, please contact us for full details. The price of holidays and flights are in pounds sterling, usually inclusive of all taxes unless otherwise indicated.

6. Your Financial Protection

6.1. We provide full financial protection for our package holidays.

6.2. For holidays which include a flight this is through Hays Tour Operating’s Air Travel Organiser’s Licence number 10531 issued by the CAA of 45-59 Kingsway, London WC2B 6TE (www.caa.co.uk).

6.3. When you buy an ATOL protected flight or flight inclusive holiday from us you will receive an ATOL Certificate. This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong.

6.4. We will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where we are not able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought or a suitable alternative (at no extra cost to you). You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable).

6.5. If we are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent (or your credit card issuer where applicable). You also agree that any such claims may be re-assigned to another body, if that other body has paid sums you have claimed under the ATOL scheme.

6.6. When you buy a holiday which includes a flight, all money you pay to a travel agent is held by them on behalf of the Trustees of the Air Travel Trust, subject to their obligation to pay it to us as long as we do not fail. If we fail, any money held by the agent, or subsequently accepted from you by them, is and continues to be held on behalf of the Trustees of the Air Travel Trust without any obligation to pay that money to us. When you buy a holiday not including a flight, all monies you pay to a travel agent are held by them on our behalf at all times.

6.7. When you buy a package holiday which doesn’t include a flight, protection is provided by way of a bond held by ABTA of 30 Park Street, London, SE1 9EQ (www.abta.com).

7. If You Want to Change Your Holiday

7.1. If you want to change any part of your holiday arrangements after the invoice has been issued, for example your chosen departure date or accommodation, we will do our best to make the change, but it may not be possible. Any request for changes must be made in writing by the lead passenger or by your travel agent. If it is possible to make the change, it will be subject to an administration charge of £50 per person, and payment of any further costs we incur in making this alteration. You should be aware that these costs could increase the closer to the departure date that changes are made and you should contact us as soon as possible.

7.2. Certain travel arrangements may not be changeable after a reservation has been made and any alteration request could incur a cancellation charge of up to 100% of that part of the arrangements. Scheduled airlines normally regard name changes as a cancellation and rebooking, and any alteration may incur a 100% cancellation charge in respect of the air fare.

7.3. Some accommodation and transport are priced according to the number of people. If fewer people share, then the cost per person may go up.

7.4. If you change your booking to a holiday of lower value and then you cancel that holiday, we can levy cancellation charges on the value of the original booking.

7.5. Transferring Bookings
You may transfer the booking to another person. An administration charge will be made of £50 per person for transfer requests made more than 61 days before departure, and £100 per person within 61 days before departure. You must also pay any further costs we incur in making this transfer. As most airlines do not permit name changes after tickets have been issued, these charges are likely to include the full cost of the flight. Both you and the new traveller are responsible for paying all costs we incur in making the transfer.

8. If You Cancel Your Holiday

8.1. If you or anyone on your holiday booking wishes to cancel the holiday, the lead passenger must notify us in writing (including by e-mail). Any notification by telephone will take effect at the time given provided that it is confirmed in writing by the lead passenger within 24 hours.

8.2. Since we incur costs in cancelling your travel arrangements, you will have to pay cancellation charges when you cancel. The amount of the charges depends on how long before departure you cancel and on whether or not your holiday includes a cruise, as set out in the tables below. “Deposit” means any amount paid or payable at the time of booking.

Cancellation charges if your holiday does not include a cruise:

Notification received by MVP Travel Cancellation charge
84 days or more Loss of deposit
83 – 60 days 50% of total holiday cost *
59 – 30 days 70% of total holiday cost *
29 – 15 days 90% of total holiday cost *
14 days or less 100% of total holiday cost

*or loss of deposit if greater.

Cancellation charges if your holiday includes a cruise:

Time of cancellation (days prior to departure) Cancellation charge
112 days or more Loss of deposit
111 – 50 days 75% of total holiday cost *
49 days or less 100% of total holiday cost

*or loss of deposit if greater.

8.3. Higher cancellation charges may apply in cases where we know that the costs to us of cancelling your travel arrangements will exceed the standard charges. If this is the case, we will inform you at the time of booking.

8.4. Insurance premiums and amendment charges are not refundable in the event of cancellation.

8.5. No refunds will be made in the event of interruption of cancellation by you after the start of travel. In the event of cancellation or curtailment of your holiday by the principal(s) and/or supplier(s) and they have offered you a refund, MVP Travel shall only be obliged to pay you when they have received payment from the relative principal(s) and/or supplier(s) and you hereby agree to this condition. We regret that no refund can be considered until all travel documentation has been returned to us. Note: if the reason for your cancellation is covered under the terms of your insurance policy, you may be able to reclaim charges this way.

8.6. You can cancel your booking before it has started without paying cancellation charges if the performance of your holiday, or travel to your destination, is significantly affected by unavoidable and extraordinary circumstances at your destination or in its immediate vicinity. We will observe advice provided by the UK Foreign & Commonwealth Office.

9. If We Change or Cancel Your Holiday

9.1. Accuracy of Information
We rigorously check the information given in our advertising to ensure that it is correct to the best of our knowledge at the time of issue. However, we cannot guarantee the accuracy of the descriptions of the travel products displayed. Facilities may have changed from those advertised or be unavailable. Hoteliers and other suppliers may wish to maintain or improve their facilities or take a break themselves. Tour, excursion or cruise itineraries may change as a result of local conditions. We will always endeavour to advise you of any significant changes that we are made aware of prior to your departure.

9.2. Building Works
Many hotels and resorts are continuing to develop, sometimes intensively and often with little or no advance warning. Whilst we have no control over such work, it is important to us that you are aware of any significant building work that may be going on during your stay. General refurbishment at hotels is necessary to maintain standards but if we are informed of works which might reasonably be expected to seriously impair the enjoyment of your holiday, we will notify you as soon as possible.

9.3. Escorted Group Tours
Provision of an MVP Travel staff escort on our advertised Group Tours is subject to minimum passenger numbers being reached. Should minimum numbers not be reached your holiday will continue with other local ground representation. If this is the case, we will notify you a minimum of four weeks prior to departure.

9.4. If We Change or Cancel Your Holiday Before Your Departure
We hope and expect to be able to provide you with all the services we have confirmed to you at the time of booking. We plan arrangements a long time in advance of your holiday using independent suppliers, such as airlines and hotels, over whom we have no direct control. On occasions changes do have to be made, and we reserve the right to change or cancel your holiday at any time. If we have to make a significant change or cancel, we will tell you as soon as possible.

9.5. A significant change includes a change of accommodation to that of a lower standard for the whole or a major part of your time away, a change of flight time of more than 12 hours, a change of UK departure airport (except between London airports), or a significant change of resort area. Examples of insignificant changes include alteration of your flights by less than 12 hours, changes to aircraft type, changes of carriers, change of accommodation to another of the same or higher standard.

9.6. We will only cancel your confirmed booking after you have made full payment where we are forced to do so by unavoidable and extraordinary circumstances (see 9.10) or if the minimum number of clients required for a particular travel arrangement is not reached.

9.7. If we cancel your holiday you can choose either to have a refund of all monies paid or accept an alternative holiday of comparable standard from us if we offer one (we will refund any price difference if the alternative is of a lower value).

9.8. Where there has been a significant change to your holiday we will offer you the choice of: accepting the changed arrangements; or accepting alternative travel arrangements, if available (we will refund any price difference if the alternative is of a lower value); or cancelling, in which case you will receive a full refund. We will tell you the procedure for making your choice. Please read any notification of changes carefully and respond promptly as if you do not respond to us within the timescale given your booking may be cancelled.

9.9. If we have to make a significant change or cancel we will pay you the compensation set out in the table below, unless: we are forced to make a change or cancel by unavoidable and extraordinary circumstances (see 9.10); we have to cancel because the minimum number of passengers necessary for us to operate your holiday has not been reached; we cancel as a result of your failure to comply with any significant requirement of these booking conditions (such as making payment on time).

Time of significant change or cancellation (days prior to departure) Compensation per person
More than 60 days Nil
60 – 42 days £10
41 – 33 days £20
32 – 15 days £30
14 days or less £40

No compensation is due for changes that are not significant changes.

9.10. Unavoidable and extraordinary circumstances
We shall not be in breach of our contract with you nor liable for delay in performing, or failure to perform, any of our obligations under our contract with you if such delay or failure results from a situation beyond our control, the consequences of which could not have been avoided even if all reasonable measures had been taken (“unavoidable and extraordinary circumstances”), including but not limited to, whether actual or threatened, war, riot, civil strife, terrorist activity, industrial dispute, natural or nuclear disaster, adverse weather conditions, epidemics, fire or unavoidable technical problems with transport.

9.11. For the avoidance of doubt, in the event of any travel delays, either prior to your flight departure or otherwise, we will not be held responsible for any extra costs you may have incurred, e.g. hotel bills, meals, refreshments, telephone bills etc. This is irrespective of whether the problems causing the delay were foreseen or unforeseen. Also, no credit or refund can be given for any unused services (e.g. transfers, hotel accommodation, excursions) which may have been included in the holiday prices or lost, mislaid or destroyed travel documents.

10. On Holiday

10.1. Please ensure that all your travel, passport, visa, and insurance documents are in order and that you arrive in plenty of time for checking in at the airport. It is recommended that you check in to the airport a minimum three (3) hours prior to departure for international flights and a minimum two (2) hours prior to departure for domestic North American flights.

10.2. Flight Delays
When a delay occurs we will try to make sure refreshments or meals are provided when appropriate. Such arrangements will normally be the responsibility of the airline. If you have taken out a travel insurance policy you should have cover against delays.

10.3. Cutting Your Holiday Short
If you return home early where a problem with the services provided does not reasonably justify it, we will not offer you any refund for the part of your holiday not completed, or be liable for any associated costs you may incur. Depending on the circumstances, your travel insurance may offer cover for curtailment.

10.4. Behaviour
If in our reasonable opinion or in the opinion of any airline pilot, hotel manager, tour leader or other person in authority, your behaviour is causing or is likely to cause danger or upset or persistently affect the enjoyment of others, or to cause damage to property, we reserve the right to terminate your holiday. Should this happen no refund or compensation will be paid and we will have no further responsibility for your holiday arrangements (including any return travel).

10.5. You will be responsible for all damage you cause to any vehicle, accommodation or their contents during your holiday. These charges may need to be paid locally.

10.6. Additional assistance
If you’re in difficulty whilst on holiday and ask us to help we will provide appropriate assistance, in particular by providing information on health services, local authorities and consular assistance; and helping you to find alternative arrangements and any necessary phone calls/emails. You must pay any costs we incur, if the difficulty is your fault.

10.7. Representative Services
Please note we do not have representative services available in all the destinations we feature and therefore you will not necessarily be met on arrival. Please ensure you refer to your travel documents which will provide the appropriate contacts details should you need assistance whilst on holiday.

10.8. Airline failure
In the unlikely event that the airline with which you are traveling ceases to trade whilst you are abroad, you must contact us at the earliest opportunity to allow us to seek to find you an alternative return flight. We shall not be liable for any costs you incur in making your own return flight arrangements if you have not given us the opportunity to arrange an alternative flight home for you.

10.9. Charges payable locally
In addition to your holiday price you may have to pay charges locally in resort, such as city taxes, resort fees and breakage/security deposits. Please ensure you have sufficient local currency available at your destination.

11. Our Liability to You

11.1 Please read this clause carefully as it sets out our entire financial liability (including any liability for the acts or omissions of our employees, agents and subcontractors) to you under or in connection with our contract with you.

11.2. We are responsible for the performance of the travel services included in your package travel contract, irrespective of whether those services are to be performed other travel service providers (our suppliers). If any of the travel services are not performed in accordance with the package travel contract and we don’t put that right we may be liable to offer you compensation, but within the limits of the law and the terms of our contract with you.

11.3. Nothing in these booking conditions shall limit or exclude our liability for: death or personal injury resulting from negligence; or fraud or fraudulent misrepresentation; or breach of the terms implied by section 12 of the Sale of Goods Act 1979; or any other liabilities for which it would be illegal or unlawful for us to limit or exclude that liability.

11.4. We shall not be liable to you, whether in contract, tort (including negligence) or restitution, or for breach of statutory duty or misrepresentation, or otherwise, for any damage, expense, cost or other sum or claim of any description whatsoever which results from: your acts or omissions; or unavoidable and extraordinary circumstances (see 9.10)

11.5. Without prejudice to clauses 3 and 11.4, our total liability arising under or in connection with our contract with you, whether arising in contract, tort (including negligence) or restitution, or for breach of statutory duty or misrepresentation, or otherwise, shall be limited to a maximum of three times the cost of your travel arrangements.

11.6. Our liability will also be limited in accordance with and/or in an identical manner to:

11.7. The contractual terms of our suppliers (such as airlines, accommodation or transport providers) that provide your travel arrangements. These terms are incorporated into this contract; and

11.8. Any relevant international convention, for example the Montreal Convention in respect of travel by air, the Athens Convention in respect of travel by sea, the Berne Convention in respect of travel by rail and the Paris Convention in respect of the provision of accommodation, which limit the amount of compensation that you can claim for death, injury, delay to passengers and loss, damage and delay to luggage. We are to be regarded as having all benefit of any limitation of compensation contained in these or any conventions.

11.9. Copies of the transport companies’ contractual terms, or the international conventions, are available on request.

11.10. Under EU Regulation 261/2004 you have rights in some circumstances to refunds and/or compensation from your airline in cases of denied boarding, cancellation or delay to flights. Full details will be publicised at EU airports and available from airlines. However reimbursement in such cases will not automatically entitle you to a refund of your holiday cost from us. Your right to a refund and/or compensation from us is set out in these booking conditions. If any payments to you are due from us, any payment made to you by the airline or any other service provider will be deducted.

11.11. If it is impossible to ensure your return as scheduled due to unavoidable and extraordinary circumstances, we will bear the cost of necessary accommodation, if possible of equivalent category, for a maximum of three nights. The limit doesn’t apply to persons with reduced mobility and any person accompanying them, pregnant women and unaccompanied minors, or persons in need of specific medical assistance, provided that you notified us of these needs at least 48 hours before the start of your holiday.

12. If You Have A Comment or Complaint

12.1. If you have a complaint about any of the services included in your holiday, please inform our local agent or notify the supplier of the service in question (e.g. hotelier). If your complaint is not resolved locally, please contact us through our In Resort Team on +44 1904 40 33 55 and we will endeavour to put things right.

12.2. If you do not make your complaint as soon as possible while on holiday, this will affect our ability to investigate and take remedial action and this may affect your rights under your contract with us.

12.3. If a problem remains unresolved during your holiday, you must make a complaint in writing to us within 28 days of the completion of the holiday. Please remember to quote your holiday booking number and daytime telephone number.

12.4. We are a Member of ABTA, membership number Y6358. We are obliged to maintain a high standard of service to you by ABTA’s Code of Conduct. We can also offer you ABTA’s scheme for the resolution of disputes which is approved by the Chartered Trading Standards Institute. If we can’t resolve your complaint, go to abta.com to use ABTA’s simple procedure. Further information on the Code and ABTA’s assistance in resolving disputes can be found on www.abta.com.

12.5. You can also access the European Commission Online Dispute (ODR) Resolution platform at http://ec.europa.eu/consumers/odr/. This ODR platform is a means of notifying us of your complaint; it will not determine how your complaint should be resolved.

13. Data Protection Statement

13.1. Please be assured that we have measures in place to protect any personal booking information that you have given us. This information will be passed on to the principal and to the relevant suppliers of your travel arrangements. The information may also be provided to public authorities such as customs or immigration if required by them, or as required by law. Certain information may also be passed on to security or credit checking companies. Please note that if you travel outside of the European Economic Area, controls on data protection may not be as strong as the legal requirements in the United Kingdom. Any sensitive information such as details of any disabilities or dietary/religious requirements will only be passed on to persons or companies responsible for your travel arrangements. If we are unable to pass this information to relevant suppliers, whether in the EEA or not, we will not be able to implement your booking request. In making this booking, you consent to this information being passed on to the relevant persons. Full details of the data protection policy are available on request.

14. Privacy Policy & Cookies

14.1. Our privacy policy can be viewed at: https://www.mvptravel.co.uk/privacypolicy/. Our cookie policy can be viewed at: https://www.mvptravel.co.uk/cookiepolicy/.

15. Disclaimer

15.1. We endeavour to provide up-to-date and accurate information on the websites run by us. However, we disclaim any responsibility for the currency and accuracy of information contained on any website ran by us.

15.2. We do not warrant that the functions and material contained in our websites will be uninterrupted or error free, that defects will be corrected, or that the sites or the servers that makes it available are free of viruses. Any information used from our websites is done so at the user’s own risk and no claims for liability or damages will be entertained.

16. Indemnification

16.1. You agree to defend and indemnify us against any claims, demands, recoveries, losses, causes of action, fines, penalties, or expenses (including but not limited to legal fees and accounting fees) that may occur in connection with the use of any website run by us, your breach of these website Terms and Conditions or your violation of any law or the rights of any third party.

16.2. These terms and conditions shall be governed by the laws of England and Wales. Any dispute arising under these terms and conditions shall be subject to the exclusive jurisdiction of the courts of England and Wales. You hereby consent to the exclusive jurisdiction of the English courts in all disputes arising out of or relating to the use of our websites. Use of our websites is unauthorised in any jurisdiction that does not give effect to all provisions of these terms and conditions, including without limitation this paragraph.

16.3. If any part of this agreement is determined to be invalid or unenforceable pursuant to applicable law including, but not limited to, the warranty disclaimers and liability limitations set forth above, then the invalid or unenforceable provision will be deemed superseded by a valid, enforceable provision that most closely matches the intent of the original provision and the remainder of the agreement shall continue in effect.

16.4. No warranties and/or representations of any kind, express or implied, are given as to the compliance of the information shown on our websites, the services offered by or on behalf of us, any information relating to such services and our business in any respect with any laws of any other country which do not, in any event, affect or apply to the same.

16.5. We shall not be liable for any loss or damage of whatever nature (direct, indirect, consequential or other) which may arise as a result, directly or indirectly, from the use of any of the information or material contained in our websites and/or use of or access to any other information or material via web links from our sites or any inability to access or use our websites.

16.6. These exclusions of liability apply only to the extent permitted by law and, except for information or material accessed via Web Sites or supplied by an identified Third Party, where consistent with our applicable booking conditions. If any of these exclusions, in whole or part, is found to be unlawful, void or for any other reason unenforceable, that exclusion or part of the exclusion shall be deemed severable and shall not affect the validity or enforceability of the other exclusion(s) or part(s) of the exclusion(s) in question.

16.7. Without prejudice to the foregoing provisions, we are entitled to the benefit of any applicable exclusions and/or limitations of liability permitted by the laws of any country found to be applicable to the information shown on our websites and/or any services offered by us or on our behalf.

16.8. The carriage of passengers and their baggage is subject to provisions of the Warsaw convention (as amended if applicable) national legislation and the carriers’ conditions of carriage.

17. Copyright

17.1. We may at any time revise these terms and conditions without notice. Please check regularly. Continued use of websites ran by us after a change has been made is your acceptance of the change.

17.2. These Terms and Conditions were last updated on 11 March 2019.

17.3. The names, images and logos identifying us are our copyright.

17.4. The logos and artwork on websites ran by us are the copyright of the information providers and use of them is strictly prohibited without prior authorisation. Any use of text provided by us is allowed within the Fair Dealing terms of the Copyright, Designs and Patents Act 1988, i.e. for research and private purposes. If the text is changed in any way, resulting document cannot be credited to us. If a commercial or public use is required from any of the pages, application must first be made to us.

17.5. If you believe that your copyright has been infringed, please contact us and supply us details of the work, where it is on our site, and a statement that reproduction has not been authorised.

17.6 Other product and company names mentioned on the websites may be the trademarks of their respective owners.

18. Governing Law

18.1. Your contract with us and any dispute or claim arising out of or in connection with it shall be governed by the law of England and Wales.

18.2. You and we irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with the contract between us.

Last updated 11 March 2019

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